Combine two logbooks into one
What this does
Moves everything from one of your logbooks into another, using a backup of the first, so you end up with one logbook instead of two.
Before you start
- This is for two logbooks you made by mistake. The usual way it happens: you installed the app on a second device and tapped New profile there, expecting it to sync with the first. It never will. A profile is a logbook, each one has its own hidden identity, and two profiles never sync, even with the same name (→ A2). If you’ve logged flights in both, combining is how you get back to one.
- Decide which logbook to keep. It’s normally the one your Google or Apple account is linked to — the one the app didn’t refuse when you signed in. You’ll open that one, and combine the other into it.
- You need a backup file of the other logbook. Make it on the device that has it: open that logbook, then Import / Export / Backup on the dashboard, the Backup segment, Back up now (→ H4). Then get the file onto the device with the logbook you’re keeping.
- Totals are yours to check. If both logbooks have hours brought forward from before you used the app, both are kept, and the combined totals include both. The app flags flights it can see were logged twice, but it can’t know which older hours were already counted.
Steps
- Open the logbook you’re keeping.
- On the Backup panel, tap Restore from backup, and pick the backup file of the other logbook with From file… or From destination… (→ H6). Type its passphrase if it has one.
- Tap Continue past the preview. Instead of Merge and Replace, the Mode step says This backup is a different logbook and explains what combining does.
- Tap See what will be added. Nothing changes yet: you see how many flights, aircraft, people and documents will be added, how many flights look like ones you already have, and both logbooks’ hours brought forward.
- Read it, tick the box that says you’ll check your totals, and tap Combine.
- Follow the steps on the Logbooks combined screen. They’re the ones below, under Afterwards.
How to tell it worked
The Logbooks combined screen says how many flights are now in the logbook you kept. The logbook shows the other logbook’s flights alongside its own, and your other devices with this logbook receive them at their next sync.
If something goes wrong
| What you see | Why | What to do |
|---|---|---|
| The Mode step offers Merge and Replace, not Combine | The backup is of the logbook that’s open, not the other one | Check you picked the other logbook’s file. Merge and Replace are for an older copy of the same logbook |
| This backup is of the logbook that is open now, not a different one. To restore an older copy of this logbook, use Merge. | Same as above | As above |
| Combine incomplete — … rows added, but … could not be combined | Part of the backup couldn’t be read | Run it again; combining twice doesn’t add anything twice. If it keeps failing, make a fresh backup on the other device |
| The same flight appears twice | It was logged differently in each logbook — another aircraft, a different time — so it didn’t look like a duplicate | Delete the one you don’t want, or use Find Duplicates in the logbook |
Afterwards
- Check your totals on the dashboard. If both logbooks had hours brought forward and they cover the same flying, edit one of them so it isn’t counted twice.
- Review possible duplicates. Flights that matched one you already had — same day, aircraft, airports and time — wait in the Review inbox instead of being added twice. Keep or discard each.
- Delete the other logbook on the device that has it, once you’ve checked everything arrived: open it, tap your profile card, and tap Delete Profile under ACCOUNT & DATA (→ A10).
- Bring the logbook you kept to that device: here, Invite a device; there, Scan invite on the profile list (→ I2). From then on the two stay in sync.
Gotchas
What comes across, and what doesn’t. Flights, aircraft, people, documents, training records and their attachments come across. Your PIN, recovery account, settings and compliance choices stay those of the logbook you kept. The other logbook’s entry for you doesn’t come across: everything it was attached to — crew on your flights, your documents — moves to you in the logbook you kept.
An aircraft or person in both logbooks arrives once. The same registration, or the same first and last name, is matched to the one you already have, and its flights point there. Two different people who happen to share a name are matched too, so look over your Directory afterwards if that’s possible.
The backup file isn’t changed, and neither is the other logbook. Nothing is deleted until you delete it yourself.